Agenda Board of Directors - December 19, 2018 - 3:30 p.m.

Agenda

1. CALL MEETING TO ORDER

II. APPROVAL OF NOVEMBER 28, 2018 BOARD MEETING MINUTES:
A. Delinquencies/Liens:
B. Correspondence:
• Repton Way: Damage to swale and Open Space by owner/builder at 3764 Repton
• Wedgewood Way: Installing water line and rebuilding Swale behind Lots at 2114 and 2116 Wedgewood
• Sage Hill Place: Dog waste letter
• Parker Hill Road: Cuttings left in Open Space during rebuild of fence
• Sedgemoore Drive: Cutting plants in Rincon Ridge Park
• Palazzo Court: Construction materials on Open Space
• Crown Hill Road: Removal of embedded logs in Open Space and trespass that created erosion issues
• Raycrest Court: Trees cut or fallen on Open Space
C. Board Member Reports & Disclosures:
• Input from RGH on follow up testing of Inclinometer K-4 that may have been damaged by Tubbs Firestorm
• Trespass cutting of trees on property of 3906 Heathfield that were fallen on Open Space
• Heathfield homeowner contact about possibility of rocks available to OSMA for landscaping
• Volunteer projects recently completed or targeted as a priority with possible help from HOA members or other sources

III. REPORTS
A. Finance and Budget:
• Review financial statements, bank statements and bank reconciliations
• Review Year 2018 expenditures against Budget
• Review of Farmers Insurance proposal with alternative coverages and comparison to current coverage
B. Landscape Team:
• Review and consider approving vendor bids in Board package, or ratify proposals approved by e-mails
• Approve Valley Oak Landscape Maintenance Contract for Year 2019
• Erosion control and water quality: Cleaning debris from swales and V-Ditches, wattles, etc.
C. Forestry/Wildlands Team:
• Review and consider approving vendor bids in Board package, or ratify proposals approved by e-mails
• Fire Cleanup completed by Sandborn in December and work planned by Tree Man before end of 2018
• Status of Cal Fire 2018 – 2019 Grant Applications and steps to complete for a Fire Prevention Grant
• Arbor Day Foundation follow up for an additional grant

D. Hospitality: Welcome Packages
E. Website and Communication:
• Status of e-mail consent list and address change updates
• Content for next E-newsletter

IV. OLD BUSINESS
• Compiling a database of assets and their replacement cost for preparing an updated Reserve Fund analysis
• Enforcement Policy procedures

V. NEW BUSINESS:
• Board replacement for Roy Thylin
• Next Board Meeting: January 16, 2019

VI. ADJOURN TO EXECUTIVE SESSION at 5:30 p.m.
• Settling trespass of residences located in the FGII East, West and Summit
• Delinquencies (if required)