Agenda Board of Directors - April 17, 2019 - 3:30 p.m.

Agenda

I. CALL MEETING TO ORDER

II. APPROVAL OF MARCH 20, 2019 BOARD MEETING MINUTES

III BOARD AND MANAGEMENTREPORTS:
A. Delinquencies/Liens:
B. Correspondence:
C. Board Member Reports & Disclosures:
• Implementation of Cal Fire ReLeaf Planting Grant for 100 trees
• Chemical Spraying of Landscape Parcel near Orbetello
• Boulders placed in Rincon Ridge Park behind Paxton Place
• Volunteer projects: Recently completed or targeted as a priority for completion
• Other Board Disclosures, not listed on Agenda

IV. REPORTS
A. Finance and Budget:
• Review financial statements, bank statements and bank reconciliations
• Reserve Replacement Study: Review procedures, issues, and timing to prepare updated Reserve Study
B. Landscape Team:
• Review and consider approving vendor bids in Board package, or ratify proposals approved by e-mails
• Irrigation repair and issues for ReLeaf Grant funding for work performed by Valley Oak Landscaping
• Erosion control and water quality issues, if any
C. Forestry/Wildlands Team:
• Review and consider approving vendor bids in Board package, or ratify proposals approved by e-mails
• Planning for 2019 Weed Abatement and Invasive Control
• Planning for Fire Cleanup in 2019 and submitting a 2019 application to Cal Fire for a Fire Prevention Grant, including drafting of a project outline for OSMA forestry consultants to use in make their recommendations
D. Hospitality: Welcome Packages
E. Website and Communication:
• Status of e-mail consent list and address changes
• Content for next E-newsletter

V. OLD BUSINESS:
• Status of drafting a letter to send to owners about requesting required utility upgrades over Open Space
• Update of work performed, or be performed, by Carlile Macy for survey and civil engineering work
• Pending: Compiling database of assets and replacement costs for preparing updated Reserve Fund analysis
• Pending: RGH Spring Testing of monitoring wells & inclinometers in FGII West

VI. NEW BUSINESS:
• Review suggested changes to sign language and posting procedures
• Discussion of vegetation management and structure hardening, and if there is a role for OSMA to assume with regards to fire safety measures practiced by HOA members
• Next Board Meeting: May 15, 2019

VII. ADJOURN TO EXECUTIVE SESSION at 5:30 p.m.
• Settling trespass and encroachment on Open Space of residences located in the FGII East, West and Summit
• Delinquencies (if required)
• Violation Hearing