Agenda Board of Directors Meeting - Wednesday, June 17, 2020 - 3:30 p.m.

Agenda

I. CALL MEETING TO ORDER

II. APPROVAL OF MAY 20, 2020 BOARD MEETING MINUTES

III. BOARD AND MANAGEMENT REPORTS:
A. Correspondence:
1. Request for planting on Parker Hill open space near 3933 PH: Pending
2. 3709 Paxton – tree planted on open space
B. Board Member Reports & Disclosures:
1. Status of Arbor Day Foundation funding for MADD Planting on October 26, 2019: Pending VOL refund for duplicate payment
2. Report on Issues discussed with City Parks on 12/10/2019, including FEMA Grant to landscape FG Parkway
3. Sidewalk Damage: Pending
4. 3823 Moss Hollow Court – Request for access for their rebuild
5. Other Board Disclosures, not listed on Agenda

IV. REPORTS
A. Finance and Budget:
1. Review and acceptance of financial statements, bank statements and bank reconciliations – April 2020 and May 2020
2. Reserve Study: Changes sent to Reserve Analysis: Pending final
B. Landscape Team:
1. Review and/or approval of vendor bids in Board package, or ratify proposals approved by e-mails:
2. Status of irrigation repairs
C. Forestry/Wildlands Team:
1. Review and/or approval of vendor bids in Board package or ratify proposals approved by e-mails
a. Sandborn: Time and material contract not to exceed $50,000
2. Weed Abatement – Gallegos: Update
a. Ratify emergency email vote to approve 3 extra day – not to exceed $47,000
3. Swale work – Crown Hill: Proposal to be updated
D. Emergency Special Assessment
1. Status update – develop project plan
E. Fire Safe Action Committee:
1. Status of updating FGII CWPP and sending an application to Fire Safe Council for FGII
F. Hospitality: Welcome Packages
G. Website and Communication:
1. Status of e-mail consent list and address changes
2. Content for next E-newsletter

V. OLD BUSINESS:
A. Potential Board Candidates

VI. NEW BUSINESS:
A. Election Schedule: Review – Consideration of Election Inspector Firm (proposal attached)
A. Next Board Meeting: July 15, 2020

VII. ADJOURN TO EXECUTIVE SESSION at 5:30 p.m.
A. Settling trespass and encroachment on Open Space of residences located in the FGII East, West and Summit and any legal issues to discuss – Violation hearings if any
B. Delinquencies (if required)