Agenda Board of Directors Meeting - Wednesday, March 18, 2020 - 2:30 p.m.

 

 

 

I.           CALL MEETING TO ORDER

 

II.        APPROVAL OF FEBRUARY 19, 2020 BOARD MEETING MINUTES

 

III.       BOARD AND MANAGEMENT REPORTS:

          A.     Correspondence:

B.   Board Member Reports & Disclosures:

       1.  Status of Arbor Day Foundation funding for MADD Planting on October 26, 2019 &

Review possible funding for 2020

       2.  Report on Issues discussed with City Parks on 12/10/2019, including FEMA Grant to landscape FG Parkway      

       3.  Sidewalk Damage: Update

       4.  Other Board Disclosures, not listed on Agenda

                   

IV.       REPORTS

A.   Finance and Budget:

       1.  Review and acceptance of financial statements, bank statements and bank reconciliations – December 2019, January 2020

       2.  Reserve Study – sent to Reserve Analysis – Pending

       3.  ESA – update on payments

 

B.   Landscape Team:

       1.  Review and/or approval of vendor bids in Board package, or ratify proposals approved by e-mails

       2.  Status of irrigation repairs

 

C.   Forestry/Wildlands Team:

       1.  Review and/or approval of vendor bids in Board package or ratify proposals approved by e-mails 

       2.  Weed Abatement – Gallegos

 

            D.  Emergency Special Assessment

                    1.  Status update – develop project plan

 

            E.   Fire Safe Action Committee:

                    1.  Status of updating FGII CWPP and sending an application to Fire Safe Council for FGII

 

F.   Hospitality: Welcome Packages

 

G.   Website and Communication:

        1.  Status of e-mail consent list and address changes

        2.  Content for next E-newsletter

 

V.        OLD BUSINESS:

A.  Transition 2020

B.   Election Policy: Emailed/Mailed – Final Adoption at April 15, 2020 Board Meeting

C.   Potential Board Candidates

 

VI.       NEW BUSINESS:

            A.   Next Board Meeting:  April 15, 2020

                             

VII.     ADJOURN TO EXECUTIVE SESSION at 5:30 p.m.

              A.  Settling trespass and encroachment on Open Space of residences located in the FGII East, West and Summit and any legal issues to discuss – Violation hearings if any

            B.  Delinquencies (if required)