Agenda Board of Directors Meeting - Wednesday, October 28, 2020 - 5:00 p.m.

 Agenda

 

I.           CALL MEETING TO ORDER

 

II.        OPEN FORUM

 

III.       APPROVAL OF SEPTEMBER 16, 2020 BOARD MEETING MINUTES

 

V.        BOARD AND MANAGEMENT REPORTS:

         A.   Correspondence:

                    1.  Request for planting on Parker Hill open space near 3933 PH: Resolved (see email)

B.   Board Member Reports & Disclosures:

       1.  Status of Arbor Day Foundation funding for MADD Planting on October 26, 2019: Pending VOL refund for        duplicate payment

       2.  Report on Issues discussed with City Parks on 12/10/2019, including FEMA Grant to landscape FG Parkway      

       3.  Sidewalk Damage: Pending

       4.  Altaire Sign – Request for Repair

       5.  Other Board Disclosures, not listed on Agenda           

      

VI.       REPORTS

A.   Finance and Budget:

       1.  Review and acceptance of financial statements, bank statements and bank reconciliations – September 2020

       2.  Reserve Study:  Pending final

B.   Landscape Team:

       1.  Review and/or approval of vendor bids in Board package, or ratify proposals approved by e-mails:

                 a.  Rock Swale below Darlington - $1560 - Pending

                      b.  Rock Swale Repair – 2112, 2114 & 2116 Wedgewood – Pending

                       c.  Mario’s turn around:  $4,570 –straw and netting

                       d.  3680 Banbury: $1,480 – remove sediment, insert log/straw

       2.  Status of irrigation/planting

C.   Forestry/Wildlands Team:

       1.  Review and/or approval of vendor bids in Board package or ratify proposals approved by e-mails

            D.  Emergency Special Assessment – Fuel Reduction

                    1.  Gallegos/Sandborn: Update on work completed

            E.   Fire Safe Action Committee:

                    1.  Status of updating FGII CWPP and sending an application to Fire Safe Council for FGII

F.   Hospitality: Welcome Packages

G.   Website and Communication:

        1.  Website Status: contract

       2.  Content for next E-newsletter:

 

VII.     OLD BUSINESS:

A.  Annual Meeting: November 11, 2020 5 pm

 

VIII.                NEW BUSINESS:

            A.  Budget 2021 – Review/Approve

            B.  Next Board Meeting:  October 21, 2020

                 

VIX.    ADJOURN TO EXECUTIVE SESSION at 5:30 p.m.

              A.  Settling trespass and encroachment on Open Space of residences located in the FGII East, West and Summit and any legal issues to discuss – Violation hearings if any

            B.  Delinquencies (if required)